Form 8109 - Federal Tax Deposit Coupon

Form 8109 is a coupon that is used to pay your withholding and payroll taxes. The IRS will mail you a coupon book filled with these 8109 coupons after you have applied for your EIN-Employer Identification Number. You write in the amount of your tax deposit, the type of tax (usually 941 or 940) and the quarter that the taxes were withheld on form 8109.

Then write a check to your bank (yes, not to the U.S. Treasury) and take the coupon and check to a federally chartered bank.  If your withholding and payroll taxes are less than $2,500 for any quarter, you may mail a check with your quarterly Form 941. In this case, you do not need to use form 8109.

If you are running low of coupons or if you have not received a coupon yet, you may call 1-800-829-4933. You will need your EIN ready when you talk to the IRS.

Another option for paying your withholding taxes is through the online EFTPS system.  Go to the EFTPS website and sign up for this quick and easy way to pay your withholding and payroll taxes.

Payroll, payroll taxes and workers compensation are facts of life for businesses with employees.  While employees may be absolutely critical to the success of your business, they consume valuable resources that increase your cost of doing business. Make a mistake in calculating payroll withholding taxes and/or paying payroll taxes and you have angry employees and the IRS to deal with.

As you proceed with your business planning, you would be wise to consider purchasing a payroll software program to help process your payroll. Take a look at our payroll software program page to get an idea what types of features and reporting capabilities are important before you buy.